Job Type: Full-Time (non-exempt)

Pay: $22.00 - $28.00 per hour DOE

Expected Hours: 40 per week

Education: Minimum of High School + 1-year post-secondary (or secretarial or word-processing training).

Supervision Received: Firm Administrator, Designated Attorney(s)

Supervision Given: None

Job Summary: 

Responsible for document preparation using in-house software programs for designated attorneys and paralegals, scheduling appointments for designated attorneys, document revision, copying, mailing, filing, and daily maintenance of files both physical and electronic.

Job Duties: 

1.   Obtains and prioritizes word processing work based on the nature and established deadline for the work rather than the status of the author.

2.   Processes documents from hard copy or handwritten drafts, and makes revisions as directed. Creates pleadings, documents, correspondence, etc. as directed. Transcribes documents as needed.

3.   Maintains both physical and electronic calendars of appointments for designated attorneys.

4.   Assists with preparations for client and expert meetings, as well as trials and hearings.

5.   Processes incoming mail for designated attorneys and diary appropriate appointments and calendar dates.

6.   Schedules and confirms appointments with clients, court, and others as directed. Schedules conference rooms, court reporters, hearings, depositions, etc. as directed.

7.   Collates final work product for mailing.

8.   Copies work product in preparation for mailing, if needed.

9.   Mails or posts, if needed, outgoing documents, FedEx, or other. Serves documents using 3rd party vendors, as may be needed.

10. Maintains physical files, setting up new files, inserting documents into and retrieving documents from the file, maintaining order in the file, tabbing sub-files and presenting files to the business office for closure when case has settled.

11. Takes phone messages for assigned attorneys and paralegals when they are not available.

12. Maintains proficiency in office operating systems and equipment.

13. Provides general office support in Long Prairie to include covering front desk, mail, and facilities support as directed

14. Operates as a team player and assists paralegals, other assistants, temporary employees, receptionist, and other staff as needed.

15. Other duties as may be assigned.

Other knowledge, skills and abilities

Excellent written and oral communications

Exceptional attention to detail and strong time management/organizational skills

Ability to analyze and think critically; ability to manage multiple projects and competing priorities

• Advanced technological aptitude, high-level competency with Microsoft Office, including Excel

Ability to work in a fast-paced, team-oriented environment

Interpersonal Skill and Values

Support and adhere to the core values of the Firm

Respectful

Helpfulness

Professional Excellence

Interdependence

Committed to personal attention, individualized solutions for clients with excellence in service and results

Commitment to the communities we serve